The United Nations on Management & Administration in Vienna

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The United Nations and the Management and Administration Internship Post

The United Nations Announces an Intern Opportunity in Management and Administration in Vienna

Specific Responsibilities

This position is located in the Office of the Director (OD), United Nations Office for Outer Space Affairs (UNOOSA) in Vienna, Austria. The incumbent will work under the direct supervision of the Program Management Officer, Office of the Director, UNOOSA.

The Office of the Director (OD) is responsible for supporting the Office’s overall direction, administration, and management; leading external relations and public information activities; overseeing coordination and cooperation with entities involved in space-related activities; maintaining the United Nations Register of Objects Launched into Outer Space; and implementing assigned partnerships, initiatives, and activities.

The OOSA-Office of the Director internship is for two (2) months, with an opportunity to extend up to a total of six (6) months, depending on the office’s needs and the intern’s availability. The internship is UNPAID and full-time. Interns work five days per week (40 hours) under the supervision of a staff member in the department or office to which they are assigned.For more information on UNOOSA, please visit the following website: www.unoosa.org

Selected interns may work remotely from their country of nationality/residence, subject to travel restrictions in effect both in their home country and Austria, as well as the availability of affordable air or surface transportation, as applicable. Daily responsibilities will depend on the individual’s background, the intern’s assigned office, and the duration of the internship.

Responsibilities of the Post:

Prepare various written outputs of the Office, e.g., background papers, analytical and briefing notes, and sections of official reports and studies.
Support, as necessary, the implementation of fundraising activities originating from the Office of the Director and outreach initiatives, as well as external relations activities.
Draft background notes, papers, factsheets, spreadsheets, and other documents in support of the Office’s fundraising activities and other administration obligations, including updating internal databases and other planning tools.
Prepare inputs for publications and draft speeches, statements, and presentations for the Director to major global conferences and meetings of the United Nations and space-related entities, the United Nations Committee on the Peaceful Uses of Outer Space, and its subsidiary bodies.
Provide general administrative support, if needed.
Prepare monthly reports, summaries, meeting minutes, standard operating procedures, and other management-related outputs.
Perform other tasks as necessary.

Needed Qualifications

The basic education required is a school diploma. Applicants must meet one of the following requirements:

(a) be enrolled in, or have recently completed, a graduate school programme (second university degree or equivalent, or higher);
(b) be enrolled in, or have recently completed, the final academic year of a first university degree program (minimum bachelor’s degree or equivalent).

Applicants to the UN Internship Programme are not required to have professional work experience. experience. However, a field of study that is closely related to the type of internship for which you are applying is required so that you fit in well.

Be computer-literate with standard software applications.
Have proficiency in preparing spreadsheets.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, including a willingness to try and understand and be tolerant of differing opinions and views.

Required Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an advantage. Arabic, Chinese, English, French, Russian, and Spanish are the official languages of the United Nations Secretariat.

Addendum Information

A completed online application (including the cover note and personal history profile) is required. This information is vital to making the right decision for those on the decision-making panel. Incomplete applications will not be reviewed. The cover note must include:

Degree Programme (What are you currently studying?)
Graduation Date (When will you graduate or when did you graduate from the programme?)
Explain why you are the best candidate for this specific internship.
Explain your interest in the United Nations Internship Programme. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted. The United Nations believes that an inclusive culture attracts the best talent and encourages all qualified applicants, regardless of gender, disability, sexual orientation, or cultural or religious background, to apply.

Internship Information

The United Nations does not financially remunerate interns.
Costs and arrangements for travel, visas, accommodation, and living expenses are the responsibility of interns or their sponsoring institutions.
It may be necessary for interns who are not citizens or permanent residents of the nation where the internship is being conducted to obtain the necessary work/employment authorization and visa.
Before accepting the internship offer, successful candidates should discuss their specific visa requirements.

No Charge

The United Nations does not impose fees during the application, interview, processing, or training phases of the hiring process. Information about applicants’ bank accounts is not of concern to the United Nations. It is free of charge and open to all qualified individuals.